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Event Management System

Live on Stage
The Blue Grotto Technologies Event Management System helps facilitate the effort necessary to get the right assets to the right exhibit space at the right time. From small to large booths, you can rest assured that your literature, signage, banners, displays, and furniture will be there. This service will help you focus more on what needs to be done on-site and less time worrying about getting the materials there.

The Blue Grotto Event Management System

  • Saves time and money when organizing an event
  • Reduces errors, especially those related to the right assets being at the right shows at the right time
  • Improves constructive collaboration
  • Tracks and adjust inventory levels
  • Documents all orders and activities
  • Provides comprehensive reporting for analysis
  • Main Menu Dashboard allows:
    • Creating new event
    • Modifying existing event
    • Acquiring new assets
  • Asset Selection
    (This is the main section where an exhibit manager can indicate what they want in their exhibit space)
    • Booths, tables, and furniture
    • Banners & promotional items
    • Services and vendors
    • Devices and new assets
  • Ecommerce

    We provide an e-Commerce module when necessary.

Features and Functionality

Create, Modify and Delete Events

Exhibit managers can add an event including time, date, location, meeting organization, and all of the assets that need to be delivered. These deliverables can be select from an extensive list, categorized by their types (ie, booth, signage, banners, displays). Corporate business rules are followed with each order. After creating an event that event can be subject to approval or submitted for fulfillment.

Fulfillment and Inventory Tracking

During the fulfillment process, the exhibit house will use the system to fulfill the order so that everyone knows the status of the order. Inventory levels will be adjusted both in terms of current and anticipated availability so that users will be made aware if an asset will not be available (ie, a table) or is in short supply (ie, literature). The system also will be the repository for tracking items in transit as it can contain all shipping, tracking, and on-site contact information.

Reports

The system will provide a complete set of reports for future planning, budgeting, and asset use.

Order History

Past events can be reviewed so as to estimate costs and help ensure nothing is forgotten. This also can save time by simply repeating an order.

Customizable Mobile Interface

User interfaces can be designed for specific functions, such as on-site contact information, to appear on a mobile phone.

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